Team Manager LITE T&F

School Entries for Zone Athletics Carnival

 

Order of things to do:

  1. Download the Team Manager Lite T&F Instructions (detailed)
  2. Download the Team Manager (4.2) Lite T&F Program - do not use a computer connected to your school server*
  3. Download Primary or Secondary Athletics Events zip file (save on desk top) - do not unzip file
  4. Complete Steps 1 - 7

 

* Note: DO NOT download theTeam Manager (4.2) Lite Program using a computer that is connected to the SCHOOL SERVER

Your school server has a very powerful anti-virus program that may block or delete some files in the Team Manager Lite T&F program.


 

Team Manager Lite T&F - Instructions (detailed)

TeamManagerLITE_TrackandField_Instructions.pdf
Please download before commencing

 

 

 WEBSITE to download TM Track & Field Lite program:  https://hytek.active.com/downloads.html


  • click on "Track and Field" downloads
  • down the bottom click on "TEAM MANAGER 4.2
  • click on "Lite" to download program
  • download  "User Guide" which will be very helpful

     
    Once you have downloaded the LITE program you will need to import the list of CSSA Athletics Events 2024 into the program before you enter your students names & times etc

 

 

CSSA Athletics Events for Team Manager Lite T&F

tfmm2024-01-01-MeetEvents-CSSAPrimAthEvents2024-001.zip tfmm2024-01-01-MeetEvents-CSSASecAthEvents2024-001.zip

CSSA Primary Athletics Events 2024

CSSA Secondary Athletics Events 2024

 

RUNNING ORDER OF EVENTS:  ie. event number

The order of the events is based on the Primary or Secondary State Athletics Carnival

PLEASE DO NOT CHANGE THE NAME OF THE EVENTS

THEY MUST REMAIN THE SAME SO THAT WHEN YOU SEND YOUR TEAM LIST THROUGH TO YOUR ZONE CONVENOR EVENTS WILL MATCH UP CORRECTLY

 

CSSA School Codes 2024

CSSASchoolCodes2024.pdf
CSSA Prim & Sec School Codes 2024

 

 

INSTRUCTIONS:

STEP 1: Setting up Systems Preferences

  1. Place Attachments on desktop - do not try to unzip files
  2. Open Team Manager 4.2 for Track and Field
  3. File: Open/New - Type in your SCHOOL Name, Prim or Sec Zone Entries 2024
  4. Select folder you wish to save this data base & click open
  5. Complete "System Preferences" 
  • Gender Designations: Male/Female (M/F)
  • Team/Athlete Defaaults
    • Country: Australia
    • State: NSW
    • City: "your city"
    • Post Code: "your postcode"
  • Athlete Browser Options:
    • Show Ages: Yes
    • Show Birth Date: Yes
    • Show School Year: Yes
    • Show Middle Initial: Yes
    • Last Name First: Yes
  • Hand Time Conversions - leave as is
  • English/Metric Conversion: Yes show English/Metric Conversion for field events
  • Age Grouping: Click on "Age Groups"
  • Dash Distance: Click on 400m
  • Meet Age-Up Date for Age Groups: click on DD-MM-YY and enter 31-12-24
  • System Age-Up Date: click on DD-MM-YY and enter 31-12-24
  • State/Province Labels: Use "State": yes

 

Note: Unknown Error message

If an Unknown Error message appears click: IGNORE & you should be able to continue with the next step - importing Meet Events

STEP 2: Importing CSSA Athletics Events 2024

  1. File: Import - Meet Events
  2. Open attached file which should be on your desk top ie. tfmm2024-01-01-meetevents-cssaprimathevents2024-001.zip
  3. File will be unzipped & placed in a temporary folder - click & open  file Meet Events-CSSA Primary Ath Events 2024
  4. You should now be able to view the CSSA Prim or Sec Ath Events 2024 by clicking on "Meets" & then "Events"

 



STEP 3: Setting up your Team (School) details

  1. Before you can enter student names into the system you MUST enter your TEAM (school) details
  2. Click on "Teams" &  Add
  3. A "Team Maintenance" window will open : PLEASE ENTER YOUR 4 DIGIT SCHOOL CODE  & FULL TEAM NAME & Short Team Name


DO NOT CREATE YOUR OWN SCHOOL CODE - YOU MUST USE THE SCHOOL CODES I HAVE SENT TO YOU

 

 

STEP 4: Set up your data base so that you can include "School Yr" for every competitor

  • Click on SET UP: Groups/Sub Groups/ Codes
  • Show Types: click on "School Year"
  • Delete any codes that are there
  • Add new codes: Example: Code: 7 Description: 7 Code Type: School Year OK
  • Do this for ALL school years ie. Primary: 3, 4, 5, 6 & Secondary: 7, 8, 9, 10, 11, 12

 

 

STEP 5: Enter student details - you must include the following information for ALL competitors

Click on "Athlete" & Add

  1. Last Name
  2. 1st Name
  3. Birthdate   (age is calculated automatically)
  4. Gender
  5. Member of :  TEAM 1  (drop down box with your school code)
  6. Member of :  School Yr ( drop down box with school years)

 Click OK after you have entered student details to save information

 


STEP 6: Linking Students to their EVENTS

  1. Click on "Meet" & "Entries" - Entries by Name
  2. A list of your student will appear - click on the 1st student & all the events they can compete in will appear at the bottom of the screen
  3. Click the "Enter" box for each event your student will be competing in AND INCLUDE THEIR TIME (Custom Time) or DISTANCE
  4. ENTERING students names into  relay teams - "Entries by Event" then click on View: Show Relays Only
  5. Ensure that you school code is selected in the "For Team" drop down box  at the top of the screen
  6. Click on relay event, New Relay (middle of page) & then select the 4 runners who are in the relay team. Remember to include a time. If you do not submit a time your relay team will be seeded in the slowest heat. 
  7. Once you have completed your entries you can check them by going to "Reports" - Meet Entries

 

WARNING: When entering times DO NOT include dots or semi colons JUST type in numbers ONLY.

                   Team Manager will convert the time to minutes, seconds, hundredths of seconds

                   Example:  To enter  52.67 sec  Type in 5267

 


STEP 7: Export Meet Entries to your ZONE CONVENOR

  1. File: Export - Meet Entries
  2. Select folder you wish to save file - you cannot change the name HOWEVER it will automatically include YOUR School Code at the front of your file name
  3. Email attachment to your ZONE CONVENOR



FINAL NOTE:

Athletes with a Disability known as Multi-class Events

The following Multi-class events have been included in our carnivals

Primary

  • 8-13 yrs Girls & Boys 800m Event no. 4 & 12
  • 8-13 yrs Girls & Boys 100m Event no. 22 & 32
  • 8-13 yrs Girls & Boys 200m Event no. 42 & 52
  • 8-13 yrs Girls & Boys Discus Event no. 6 & 14
  • 8-13 yrs Girls & Boys Long Jump Event no. 24 & 34
  • 8-13 yrs Girls & Boys Shot Put Event no. 44 & 54

 

Secondary

  • 12-19 yrs Girls 800m Event no. 8
  • 12-19 yrs Boys Shot Put Event no.15
  • 12-19 yrs Girls Shot Put Event no. 22
  • 12-19 yrs Boys 800m Event no.30
  • 12-19 yrs Girls 100m Event no. 38
  • 12-19 yrs Boys 100m Event no. 58
  • 12-19 yrs Girls 200m Event no. 66
  • 12-19 yrs Boys 200m Event no. 86
  • 12-19 yrs Boys Long Jump Event no.100
  • 12-19 yrs Girls Long Jump Event no.107
  • 12-19 yrs Boys Discus Event no.131
  • 12-19 yrs Girls Discus Event no.138